01 Contract Administration Checklist DOCX
A practical end-to-end checklist covering the principal controls needed to administer a live building contract.
Published book + companion resources
Building Contract Administration in Practice
A plain-English guide for client-side practitioners.
Chris Wilkinson
A live contract is a set of decisions, notices, dates and records — not just a document in a drawer.
This practical guide follows the administration of a building contract from procurement and appointment through the live construction period, payment, change, time, completion, defects and close-out.
It explains the significance of authority, instructions, notices, valuation, extensions of time and contractual deadlines through plain-English guidance and worked examples, with particular emphasis on what the client-side Contract Administrator actually needs to do.
Particularly useful for
- Construction Management
- Construction Project Management
- Quantity Surveying
- Building Surveying
- Construction Law & Contracts
- Contract Administration and professional practice
Companion downloads
17 contract administration tools
Download the complete pack, or select the individual editable files below.
Download the complete resource pack
All companion files for this title in one ZIP archive.
02 Contract Particulars / Key Information Summary DOCX
Bring the executed contract’s key dates, roles, notice routes, payment information and project-specific entries into one working summary.
03 Contract Administration Timescale Matrix — JCT XLSX
A working matrix for common JCT events, triggers, actions, deadlines, consequences and clause references.
04 Contract Administration Timescale Matrix — NEC4 XLSX
A working matrix for NEC4 communications and process deadlines, including event, trigger, action and consequence.
05 Payment and Valuation Timeline DOCX
A plain-English timeline showing the relationship between application, due date, payment notice or certificate, pay-less notice and final payment.
06 Interim Valuation and Payment Tracker XLSX
Track applications, valuations, certificates/notices, deductions, cumulative payments and payment dates through the contract.
07 Instruction and Variation Register XLSX
Record instructions and changes, reason, authority, quotation status, cost, time effect and close-out.
08 Request for Information (RFI) Register XLSX
Track information requests, responsibility, required response date, contractual status and effect on progress.
09 Confirmation of Instruction Register XLSX
Control contractor confirmations of instructions and the response periods that can carry contractual consequences.
10 Contractor Quotation / Change Request Register XLSX
Track quotations and proposed changes from request through entitlement, assessment, decision and implementation.
11 Extension of Time Register XLSX
Record delay events, notices, information, assessment, decision dates and resulting changes to completion.
12 Loss and Expense / Compensation Event Tracker XLSX
Track cost claims and compensation events alongside notice, entitlement, quotation, assessment and decision status.
13 Project Risk and Action Register XLSX
Maintain a live record of project risks, actions, owners, due dates and escalation during contract administration.
14 Contract Meeting Action Tracker XLSX
Keep meeting actions, owners, dates, status and evidence visible between progress meetings.
15 Practical Completion Checklist DOCX
A structured review of completion, testing, documentation, outstanding work, occupation and certification before Practical Completion.
16 Defects and Rectification Register XLSX
Record defects, responsibility, target dates, access, completion evidence and close-out through the rectification period.
17 Final Account and Contract Close-Out Checklist DOCX
Bring together final account, outstanding certificates, records, defects, retention and project close-out controls.